Reduced Print Costs
Lower overall spend through fleet optimisation and competitive, usage-based pricing
Managed Print Services remain one of the most effective ways for organisations to control operational expenditure, and while many already operate under a managed print contract, not all managed print services are created equally. The difference lies in how transparently costs are controlled, how well fleets are optimised, and how effectively print is governed.
Datapac delivers commercially competitive Managed Print Services designed to reduce Total Cost of Ownership (TCO) while introducing structured fleet oversight, measurable reporting, and long-term optimisation. From pay-per-print pricing to device lifecycle management and consumables automation, we treat print with the same discipline and rigour as we would to the rest of your IT environment.
At Datapac, we combine over four decades of experience in both IT Supplies and Technology, to deliver a service that realises cost benefits without compromise to your overall IT environment.
Datapac
Managed Print Services for Modern Workspaces
Cost Control & Commercial Transparency
We reduce print costs through process-driven optimisation, not just lower pricing.
Device placement and specification are aligned to real usage patterns, reducing over-specification and under-utilisation, while lifecycle planning ensures the environment remains efficient and consistent.
Our clear pay-per-print pricing removes ambiguity across the print estate, while our structured cost model eliminates hidden charges and avoids large upfront capital expenditure, allowing print budgets to be forecast and managed more effectively.
We bring together hardware, maintenance, and consumables in a single, structured agreement, reducing fragmentation, simplifying supplier management, and creating a more controlled and consistent operating model.
We provide detailed insight into usage, performance, and total cost of ownership. This enables more informed decision-making, allowing inefficiencies to be identified and addressed as part of an ongoing optimisation approach.
We align device placement and specification to real usage patterns, reducing over-specification and under-utilisation. Our expert lifecycle planning ensures the environment remains efficient and consistent over time.
Fleet Assessment & Optimisation
We align your print environment to actual usage, then continuously improve it over time.
Our experts assess your existing print environment to identify inefficiencies. Your print fleet is then optimised and managed through a structured lifecycle aligned to how your organisation actually operates.
We identify devices that are underused or no longer required, reducing unnecessary cost and simplifying the overall print environment without impacting accessibility.
We ensure that devices are aligned to actual usage requirements, avoiding over-specification while ensuring performance is appropriate for each user or department.
We analyse usage patterns to reduce waste and improve efficiency, ensuring consumables are used in a more controlled and cost-effective way across the fleet.
We ensure devices are configured consistently across the environment, improving reliability, simplifying support, and reducing variability in user experience.
Print Security & IT Governance
We don’t treat print as a standalone hardware function, but rather as part of the broader IT environment.
Printers and multifunction devices are network-connected endpoints, yet too often remain one of the least controlled areas of the IT estate.
Datapac applies defined configuration standards, firmware management, secure print release controls, and user authentication policies to protect sensitive information and support GDPR compliance. Access to scan-to-email, document storage, and device administration is configured in line with security best practice.
Environmental Responsibility
We deliver environmentally sustainable print through how we design and manage each customer’s estate over time.
We reduce waste and energy consumption through appropriate fleet consolidation and device sizing combined with controlled print behaviours such as duplex and secure release.
Our defined lifecycle approach ensures responsible handling from deployment through to decommissioning, while our continuous reporting delivers visibility into print volumes and trends. This allows consumption to be managed more deliberately and aligned to broader ESG objectives.
Print as Part of the IT Estate
In Datapac, we deliver managed print services as part of the wider IT estate.
Our print specialists work alongside our infrastructure, cybersecurity, cloud, and support teams. This enables:
Seamless network integration
Complex rollouts without fragmented subcontracting
Alignment between print, security, and user management
A single accountable partner across print and IT
For organisations seeking a cohesive technology partner rather than multiple siloed vendors, this integrated delivery model simplifies governance and strengthens accountability.
Benefits of Managed Print Services
Predictable Cost Control
Transparent cost per page and consistent, manageable operational expenditure
Simplified Print Environment
Fewer, better-aligned devices reduce complexity across your infrastructure
Improved Print Security
Devices are configured, managed, and controlled as part of your wider IT environment
Less Admin Overhead
Automated supply management and centralised service reduce day-to-day effort
More Sustainable Print
Reduce waste, energy consumption, and device footprint through ongoing optimisation
Reduced Print Costs
Lower overall spend through fleet optimisation and competitive, usage-based pricing
Predictable Cost Control
Transparent cost per page and consistent, manageable operational expenditure
Simplified Print Environment
Fewer, better-aligned devices reduce complexity across your infrastructure
Improved Print Security
Devices are configured, managed, and controlled as part of your wider IT environment
Less Admin Overhead
Automated supply management and centralised service reduce day-to-day effort
More Sustainable Print
Reduce waste, energy consumption, and device footprint through ongoing optimisation
ISO Certifications
ISO 27001
Information Security Management Systems
ISO 14001
Environmental Management System
ISO 9001
Quality Management System
ISO 45001
Occupational Health and Safety Management System
ISO 20000
IT Service Management System
ISO 27001
Information Security Management Systems
ISO 14001
Environmental Management System
ISO 9001
Quality Management System
ISO 45001
Occupational Health and Safety Management System
ISO 20000
IT Service Management System
Questions about Managed Print Services?
Managed Print Services provide outsourced management of an organisation's print environment, covering hardware, maintenance, consumables, monitoring, and optimisation under a single service agreement. Rather than managing printers reactively, organisations get a proactive, fully supported print operation without the administrative overhead.
Savings vary depending on fleet size and current inefficiencies, but a structured fleet assessment typically identifies opportunities to reduce device count, remove over-specification, and improve consumables management. Immediate print savings of 40 to 60 percent are not unusual with new customers.
No. You pay based on actual usage from the previous month, so your costs reflect what you have actually printed rather than a fixed volume you may or may not reach. There are no penalties for printing less than expected.
Pay per print is a pricing model where organisations pay based on actual usage rather than purchasing hardware and supplies separately. It removes the unpredictability of print costs and replaces multiple supplier relationships with a single, transparent monthly charge.
Our systems receive low toner alerts directly from your devices. When a replacement is needed, we dispatch it to your address automatically. We also provide a collection box for used consumables, and when it is full, we arrange collection at no additional charge.
Our typical contracts run for 36 or 60 months. If your requirements change during the term, we can upgrade or change devices to match, so you are never locked into a configuration that no longer suits your business.
In many cases, we are alerted automatically before you are even aware of an issue. We will attempt to resolve it remotely first, and if an on-site visit is required, an engineer will attend under the agreed service levels at no additional cost to you.
Yes. Modern print devices contain storage and network connectivity and should be governed as part of the wider IT estate. Managed Print Services introduce security configuration, firmware control, and user authentication features that reduce the risk of the print environment becoming an unmanaged vulnerability.
What Our Clients Say
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“Evolving Infrastructure...”We had worked with Datapac in the past, and knew that its skilled team was best placed to deliver on our key objectives as technologies continue to advance. Reliable access to Datapac’s experts is invaluable and gives us the peace of mind to focus on delivering value-adding projects for the centre.
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“Night and Day Difference...”Server infrastructure is such a vital part of our IT environment that we needed to go with a partner who would take the time to fully assess our requirements and schedule implementation in a way that supports our operations. Having worked with Datapac on a number of significant projects in the past, they were the obvious choice. The new infrastructure is a night-and-day difference; server downtime is a thing of the past for us
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“We Knew We Could Trust Them...”Having enlisted Datapac’s services in the past, we knew we could trust them to deliver on this next phase of our journey with an overhaul of our IT support processes. The enhanced service gives us the peace of mind and confidence to support and launch innovative new resources for families across Cork.
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“Strategic Partnership...”As our software solution has grown, so too has the amount of data that needs to be stored and secured. Datapac has been a long-time trusted advisor to Kefron, and the team worked closely with us to provide strategic road mapping and deliver this infrastructure upgrade with little to no downtime or interruptions to our business. We can continue to grow Kefron AP at pace with full peace of mind
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“Supported In Every Aspect...”Every aspect of the work we do is supported by the Datapac team. Datapac’s proactive support gives us the confidence to innovate and expand, and this evolution of our strategy will ensure that we can provide an enhanced service for our valued patrons. As an important economic generator for the region, we greatly appreciate Datapac’s commitment to our sustainable future. We look forward to continuing to work with the team over the next number of years.
